Free Work Schedule Maker
Free Work Schedule Maker
Build a weekly shift rota for your team in minutes. Type shifts like 9-5 or 7am-3pm and the hours add up for every person and every day.
Tip: type shifts like 9-5, 7am-3pm or 22:00-06:00. Add '30m break' to subtract a break. Type OFF for days off.
How to use it
- Pick the date the week starts.
- Add everyone on the team. Click a name in the grid to fix a typo.
- Type each shift into the grid, for example 9-5, 7am-3pm or 10-6 30m break.
- Type OFF, Leave or Holiday for days off. They show in gray.
- Check the hours in the totals, then press Print or save as PDF to post it.
Who it's for
Small business owners
Cafes, shops, salons and clinics: post next week's rota in minutes.
Shift managers
See at a glance who is covering each day and the total hours.
Families with two jobs
Line up both work schedules with the childcare.
Volunteer coordinators
Plan who is on duty for each day of an event.
The Invoice and Receipt Templates give you a professional invoice, quote and receipt in Word and PDF.
Frequently asked questions
Is the work schedule maker free?
Yes. No sign-up, no email and no watermark.
How are hours calculated?
Each shift's start and end time is read from what you type. 9-5 counts as 8 hours, and overnight shifts like 22:00-06:00 are handled too. Add '30m break' to subtract a break.
Can I use it for a restaurant, store or clinic?
Yes. It works for any team that works shifts. Use one row per person and up to 20 people.
Is this payroll software?
No. It's a planning and printing tool. Always double-check hours before you run payroll.
Is my schedule saved?
Your entries are saved only in this browser on this device, so you can come back and keep editing. Nothing is sent to us. Clearing your browser data removes it.
How do I save it as a PDF?
Click Print or save as PDF, then choose Save as PDF (or Microsoft Print to PDF) as the printer. On a phone, use the share or print option in your browser.
More free tools and templates
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